We work event to event. How do we budget for this?

In fixed stages, which is what keeps a project aligned with your cash flow. Scope and price are agreed before the work starts, and each payment follows a piece of finished work rather than an open commitment. An AI readiness assessment is £3,000 and takes a week. Design and build of a first version starts at £5,000, and a full build from £15,000, and nothing beyond the current stage is committed.

Will this work with the event platform we already use?

It has to, so we plan for it from the first week. Most events businesses already run a CRM, an accounts package and one or two registration or scheduling tools, and the useful work usually sits in the joins rather than in replacing any of them. Where a system has no route in, that constraint is identified during scoping rather than after the work has started.

What happens to our data if we stop working with you?

It stays yours. All code and intellectual property transfers to you on payment, and the information sits in a database you own, in standard formats you can export whenever you want. There is no charge per attendee and no licence fee for software we have written for you, whatever the size of the event. Continued support is available, and it is not a condition of keeping what has been built.

Can you deliver before our season starts, or should we wait?

Usually before, because the work is phased rather than delivered in one release. The first phase is scoped to be useful on its own, so a project can begin in the middle of a busy calendar without a long wait for anything you can use. Where a date cannot be met, that is established at scoping rather than discovered halfway through, with your calendar in front of us.

Our attendee data is sensitive. How do you handle that?

It is part of the design rather than a later step. Consent is recorded against each person, so you can show what was agreed and when. Access is limited to the people who need it, and the same rules apply to what exhibitors and partners can see. Hosting can sit in the UK, and removing someone's record is a single action rather than a search across several systems.

Is AI worth it for a business our size?

Not always, and the exceptions are identified at scoping. AI is useful where there is enough consistent information for it to work from, and where records are scattered across events the honest answer is that organising them comes first and pays for itself. The £3,000 AI readiness assessment takes a week and includes a verdict where AI is not worth the investment, with what would need to change first.

Bespoke Software and AI for Events Businesses

What we build for events businesses

The work in events rarely stops at the platforms you use. It continues in spreadsheets, message threads and the hours your team spends holding everything together. We build the software that takes that work on, shaped around the way your team runs an event.

Automation for day-to-day administration

Quoting, supplier paperwork and post-event reporting all run on someone entering information that already exists elsewhere. We look at where the hours go, then build automation for the parts that repeat, whether that is chasing a document, producing a report or raising an invoice at the end of a job.
Crew and availability management tools

Shifts get confirmed in message threads, availability lives in a shared sheet and certificates sit in a column nobody checks until a client asks. We build scheduling and crewing tools that hold all of it in one place, with the checks and reminders built in.
Integrations between your existing platforms

The same job details get typed into a CRM, a proposal, an accounts package and then the client's reporting template. We connect those systems so information moves between them on its own. Tools that already do their job well stay, and we build around them.
Immersive and interactive brand experiences

Creative ideas often need more engineering than a team can carry in-house. We build the technology behind them, whether that is an immersive digital layer in a live space, something guests take part in, or a branded character that answers them, engineered to work on the day.
Personalised guest communication at scale

Most event communication is written once and sent to everybody, because tailoring it by hand does not scale. We build tools that use what you already know about who is coming, so each person receives something relevant to them before, during and after the day itself.
Data capture and client reporting

Clients now ask for evidence that an activation worked, and the hard part is capturing it rather than analysing it. We build the capture into the experience itself, then bring sign-ups, survey answers and interactions together into a report your client can read and act on.

Our services

Built with events teams

A few projects we're proud to share, each one advancing our mission to raise the bar and build a better digital future with our clients.

Events group sales automation

An international events group running more than twenty exhibitions and trade shows across the UK, Europe, the Middle East and the US was bridging its CRM, contract and accounting systems with people, which consumed a large share of the commercial team's week. CodeLeap automated those steps across Pipedrive, SmartDocs and Xero, delivered in three phases.
Read more
Dellar Davies

Dellar Davies is a specialist events agency in the travel sector where a few people were experimenting with AI independently, with no coordination and no shared view of what was possible. CodeLeap gave the leadership an impartial read on where AI genuinely fitted, function by function, together with a prioritised roadmap for acting on it.
Read more
AWS Girls' Tech Series

Amazon wanted to spark lasting interest in science, technology, engineering, arts and maths among girls aged eight to fourteen, and to make it free to anyone anywhere. CodeLeap built the platform with Marble LDN, designed from the start to carry future editions and territories rather than to serve a single campaign, and it has helped Amazon reach thousands of young learners.
Read more

See more case studies

What our clients are saying

Real reviews from clients we have delivered for, on Clutch and elsewhere.

4.9 via Clutch

The enthusiasm, understanding of our mission, and passion from the first few minutes of the call were the deciding factors in choosing CodeLeap. Within 3 months of our app launching, we had over 1,500 downloads, appeared in leading publications from Forbes, The Metro, Marie Claire, Women's Fitness and many more, and started raising further investment.

Charlie CEO, Becon
They are incredibly diligent in the quality of work they produce, and go above and beyond when it comes to solving issues faced within the project, and to ensure we meet strict project deadlines. You never feel like you are one of many clients, and they ensure they are always there to help with any need you have, no matter how big or small.

Amelia Parmiter Marketing Manager, AWS - Marble
CodeLeap made me feel like my options were limitless in terms of what could be achieved, which was critical to me as we were creating something very unique. I'm glad I chose Codeleap over a large corporation as the personable approach resulted in a smooth and pleasant experience.

James CEO, Bearable
Working with CodeLeap was a very good experience from both a professional and personal point of view. These people know what they are doing and are both efficient and clever and made a good partner. I wouldn't hesitate to recommend CodeLeap.

John CEO, Neurometrics-Diab
CodeLeap adds so much value and goes above and beyond what I expected. CodeLeap's team is very flexible with all the different requests we've put in front of them. They've also been great with the whole business side of things, and being able to forecast for this industry is really helpful. Overall, I'm completely satisfied with their work — they've been incredibly helpful.

Johanne CEO, Cherry
Their flexibility and focus on quality were outstanding.

Mike Fenna CTO, Kite Insights
Marcelo has been wonderful throughout the process and we are very happy.

Amrit Director, Energy Company
Absolutely FANTASTIC. This is very much what I had in mind. We're very pleased with your team, thank you all very much.

Rich Director, Legal Company

See all reviews on Clutch

Recognised by the industry

Independent rankings from Clutch, The Manifest, SME News and the National Digital Awards.

Flexible, transparent pricing

AI readiness assessment

1 week programme
- 3 calls with our most experienced leaders
- Your data, workflows and team skills mapped
- Research and proposal package with estimated ROIs
- Honest verdict where AI isn't worth it
- Fixed price, no obligation to build
£3,000
Book a free consultation
MVP design & build

Validate, design, then build
- Validate the idea with real users before the big spend
- Core flows designed and de-risked, not just generated
- Built production-grade and shipped — full build from £15,000
- Fixed scope, fixed price, milestone payments
- All code and IP yours on payment
From £5,000
Book a free consultation
Other services

AI training · Data · and more
Let's talk
Contact us

Any questions? We're here to answer

Everything you might want to know before starting a project with us.

In fixed stages, which is what keeps a project aligned with your cash flow. Scope and price are agreed before the work starts, and each payment follows a piece of finished work rather than an open commitment. An AI readiness assessment is £3,000 and takes a week. Design and build of a first version starts at £5,000, and a full build from £15,000, and nothing beyond the current stage is committed.
It has to, so we plan for it from the first week. Most events businesses already run a CRM, an accounts package and one or two registration or scheduling tools, and the useful work usually sits in the joins rather than in replacing any of them. Where a system has no route in, that constraint is identified during scoping rather than after the work has started.
It stays yours. All code and intellectual property transfers to you on payment, and the information sits in a database you own, in standard formats you can export whenever you want. There is no charge per attendee and no licence fee for software we have written for you, whatever the size of the event. Continued support is available, and it is not a condition of keeping what has been built.
Usually before, because the work is phased rather than delivered in one release. The first phase is scoped to be useful on its own, so a project can begin in the middle of a busy calendar without a long wait for anything you can use. Where a date cannot be met, that is established at scoping rather than discovered halfway through, with your calendar in front of us.
It is part of the design rather than a later step. Consent is recorded against each person, so you can show what was agreed and when. Access is limited to the people who need it, and the same rules apply to what exhibitors and partners can see. Hosting can sit in the UK, and removing someone's record is a single action rather than a search across several systems.
Not always, and the exceptions are identified at scoping. AI is useful where there is enough consistent information for it to work from, and where records are scattered across events the honest answer is that organising them comes first and pays for itself. The £3,000 AI readiness assessment takes a week and includes a verdict where AI is not worth the investment, with what would need to change first.